THE FINE PRINT
HOW TO REGISTER
Our camps fill up quickly! Online registration is the quickest and easiest way to ensure your child’s spot in their preferred camp(s).
If you are a returning family, you will be able to recover your existing online profile which will make registration that much easier for you!
If you prefer printed registration forms, please contact us by phone: 604-542-5385 or email: firstname.lastname@example.org.
*Registration CANNOT be taken over the phone, and camp placement cannot be guaranteed until payment and applicable forms have been received.
Cheque payment must be received by our administration office within 5 business days after you complete your online registration. If we do not receive payment in full within this time frame, your child will be removed from their chosen camp(s). Please make all cheques payable to SOUTHRIDGE SCHOOL and either mail or drop off payment to Southridge School (Senior School front desk) with a copy of your registration confirmation. Please note that we do not accept post-dated cheques. NSF cheque transactions will be re-processed with a $25 administration charge.
VISA or MASTERCARD
You may register online and pay instantly with your VISA or MasterCard using our secure website. Campers will be refused admission to any camp if the camp fee has not been paid.
Once registration has been processed, transfers between camps may be made free of charge up to June 9, 2017. After this date, all transfers (for any reason) will be subject to a $25 administrative charge. Requests for transfers must be made in writing via email or letter (mailed or dropped off) and cannot be made on-line. Requests for transfers will be accepted up to ONE week (7 days) before the first day of the camp, provided there is room in the camp you are requesting to transfer into. We cannot accept transfers within ONE week (7 days) before the first day of the camp, or during the camp, for any reason.
All requests for refunds must be made in writing via email or letter (mailed or dropped off). Credit or cheque refunds, less a $25 administrative charge per camp, per child, will be issued for all camp cancellations up to TWO WEEKs (14 days) before the first day of the camp. There are NO REFUNDS within the TWO WEEK period before the first day of the camp. Pro-rating and refunds are NOT available for days absent, or for any other reasons including injuries or illness.
Summer at Southridge reserves the right to change instructors or adjust camp content when deemed necessary. Summer at Southridge also reserves the right to cancel a camp due to insufficient enrolment or unavailability of instructors. If this situation arises, camps will be canceled by 3:30 P.M. one week before the start date and every effort will be made to find a suitable substitute camp. If a suitable substitute camp cannot be made, all fees for a cancelled camp will be refunded.
BEHAVIOUR/STANDARD OF CONDUCT
All campers are expected to follow the Summer at Southridge behaviour guidelines, and to interact in a positive and appropriate manner with their fellow campers, staff, and other members of the Summer at Southridge community. Negative behaviour (including but not limited to: harassment; verbal threats; physical behaviour; bullying; etc.) that impacts others physically or emotionally will result in immediate dismissal or removal from camp at the discretion of Southridge. Campers may also be removed from camp as a result of behaviour that places them at risk or whose conduct is disruptive or otherwise deemed not unacceptable. Refunds will not be granted for dismissal prior to the end of the camp day or week.
All children must be proficient in English in order to partake in the Summer at Southridge Day Camp program. This language requirement is essential so that children are able to communicate with camp leaders and to ensure their safety. Southridge does not have ESL resources and cannot provide a safe enjoyable camp experience for children if they are not proficient in English. If it is determined during the camp that a child does not meet the language requirements, he/she will be withdrawn without a refund.
LATE PICK UPS
Pick-up time for all day camps is 3:30 p.m. sharp. Unless your child is enrolled in the after camp supervision program, there is no supervision provided after 3:30 p.m. If your child is enrolled in after camp supervision, the pick-up time is 5:00 p.m. sharp. A $25 late fee will be charged for any late pick-ups.